Planning, organizing, promoting, facilitating and coordinating different types of events
Supervise current staff and hire additional staff as needed. Recruit, train, develop, retain and motivate staff.
Monitoring and coordinating the timeline of an event
Securing vendors, sponsors, service providers and entertainment for various events.
Preparing event reports
Supervising and coordinating the activities of the catering personnel as well as subcontractors
Providing guidance and information pertaining to the event to the clients
Ensuring that all contractual obligations are met
Ensuring that quality client/customer standards are upheld at all times
Ensuring the event venue is ready on time
Creating and revising plans and layouts for different events
Liaising with the client to ensure that their needs are effectively met
Ensuring the event location fulfils all building, health and safety requirements
Manage events to build brand reputation and generate leads for sales force
Collaborate with sales leaders to drive event attendance, share leads and track impact
Work with editorial and analyst team leads to generate appropriate content for events
Managing the end to end process of the events including onsite delivery in various venues
Helping develop content and messaging for events and supporting materials
Managing creative process; invites and signage
Responsible for developing scheduling, ensuring timelines are followed and project is kept on track.
Managing onsite suppliers and subcontractors.
Integrating event activity with other sales and marketing activities to drive consistent brand messaging and integrity across campaign structure
Creating the right mix of event portfolio to ensure customer acquisition and education, training for customer retention, audience generation and prospective client events
Successfully implementing event program standards and measurements across events of any size, volume, type or location to drive business results enhancing the functionality of event management and tracking systems
Recommending ideas for reducing costs; improving or streamlining processes or programs within the department; and, wherever appropriate, acting as an active contributor in the implementation of these improvements
Good negotiation skills
Good attention to detail
Works well under pressure
Works well alone and in a team
Should be passionate about event management
Excellent oral and written communication skills
Excellent management and organizational skills
Ability to multi-task & work flexibly (travel and extended hours) under tight deadlines.
Ability to work in fast-paced, detail-oriented environment and manage a high volume of events simultaneously
Strong written and verbal communication skills
Comfortable and effective working in a team environment without full reporting line authority
Ability to make sound independent decisions consistent with business needs
Poise, patience, and ability to handle crisis situations effectively
Proactive approach to identifying and addressing issues/conflicts in a constructive manner by creating options for resolution
Knowledgeable on Social Media Sites: Facebook, Twitter, Google, Pinterest, Instagram, etc.
Advanced PC skills Preferred (Excel/Word/PowerPoint/Adobe Photoshop)
3 years of project management experience or equivalent preferred.
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